Title Help
- VEH FORM (APPLICATION)
- INVOICE
- TITLE
- POA's
- AFFIDAVITS
- ODOMETER STATEMENT
- UCC FORM OR SECURITY AGREEMENT
- CONTRACT / SECURITY AGREEMENT
- MISC
- LEASED VEHICLES
VEH FORM (APPLICATION)
MUST BE DATE STAMPED OF WHEN ENTERED OFFICE.
Dealer Code
VIN Number:
Check against title make, year, body, and model
Check against title milage
Check against back of title
Customer names(s):
Check spelling of names against signature
Customer driver license(s):
If out of state need to put what state is it from
Address:
Must be a physical address
PO box or other mailing must go in mail to section
Inside or Outside city limits:
Must look up on TAX WATCH
Domicile code:
Must look up on TAX WATCH
Be sure if it is outside use Parish code
Be sure if it is outside use City code
Trade VIN:
Check with invoice
Lien:
Check against the contract or UCC form
If UCC write NMG
IF CONTRACT write MTG
New or used:
Muse be checked
Date Acquired:
The date purchased from invoice
PREVIOUS TITLE NO:
If used vehicle
STATE:
If used vehicle
Cost of vehicle:
Amount of sale + any VIN etching
Check against invoice
Trade amount:
Check against invoice
Rebate:
Check against invoice
The invoice must say rebate
Signature(s):
Must be signed by each person on app
If company and individual someone other than the individual must sign for the company
INVOICE
Dealer name and address
Dealer code:
For the current year
Salesman name
Salesman code:
For the current year
Date of sale:
Must match VEH form and title
Customer name and address
Year of vehicle:
Must match title
Make of vehicle:
Must match title
Model of vehicle:
Must match title
VIN number:
Must match title
Milage:
To match back of title and or odometer statement
Sales price:
Check against VEH form
Trade in amount:
Check against VEH form
Rebate:
Must say rebate
Check against VEH form
Sale tax collected:
Check against VEH form
If not on form add it
Trade in:
If a trade in, the VIN number must be on the invoice and VEH form
Trade VIN, make, model, and year
Title
Front:
Check all information on front of title with all other paperwork (Make, Year, Model, and Vin Number)
Lien On front of title:
Must be released (unless repo) by the same name as the lien or need a lien merger letter showing the connection
Name on front of title:
must be the same as seller on back or have a repo letter from lien holder on front of title
If out of state title
It must be sold or traded into another state (not LA) or we must have proof of that persons out of state resident
Back:
Top Assignment:
Must be signed by the person on front or repo lien holder
Dates:
All dates must follow in order
Milage:
All milage must follow in order - It cannot go backwards
Signatures:
Must be signed and printed by buyer and seller
If for a Co. of dealer must have a title behind their name
If any signatures are signed by POA must have original POA
Follow all assignments with dates, milage and signatures.
POA's
BLUE POA OR OTHER OUT OF STATE LEGAL POA:
ONLY USED WHEN THE TILE IS NOT AVAILABLE AT THE TIME OF SALE
(IF THE LIEN HOLDER HAS TITLE OR A DUP OR AOD HAS TO BE DONE)
PART A:
LOOK FIRST FOR THE DATE THE LIEN IS RELEASED OR THE DATE TITLE ISSUED IF NO LIEN. THIS DATE HAS TO BE AFTER THE DATE OF SALE ON THE BLUE POA.
Year
Make
Model
Vin Number
All have to match title
Customer(s) on front of title have to sign and print their name
Milage:
Has to match back of title
Date of Sale:
Has to match back of title
SOMEONE FROM THE DEALERSHIP THAT VEHICLE IS TRADED TO HAS TO SIGN AND PRINT THE POA AND BACK OF THE TITLE AS POA. THIS PERSON CAN SIGN AS BUYER AND SELLER FOR THE DEALERSHIP.
PART B:
ONLY TO BE USED IF TITLE IS STILL NOT AVAILABLE AT THE TIME THE VEHICLE IS SOLD.
CUSTOMER BUYING THE VEHICLE IS TO SIGN AND PRINT THEIR NAME ON PART B
DATE OF SALE
MILEAGE
SOMEONE WITH THE DEALER TO SIGN AND PRINT AS POA
PART C:
HAS TO BE COMPLETED BY THE PERSON FROM THE DEALERSHIP THAT WAS GIVEN POA.
THIS HAS TO BE COMPLETED ONLY IF PART B IS USED.
WHITE POA:
USED TO SIGN FOR THE CUSTOMER BUYING THE VEHICLE.
THIS POA CAN ONLY BE GIVEN TO SOMEONE OUTSIDE OF THE DEALERSHIP
FOR ANY ERRORS ON THE PAPERWORK OR TILE.
CAN NOT BE USED FOR MILEAGE IF THE MILEAGE IS GOING BACKWARD.
ONLY NEED ON NEW VEHICLES WITH MSO OR IF THE TITLE IS NOT CONFORMING OR IF THE VEHICLE IS 10 YEARS OLD OR OLDER THE MILEAGE IS EXEMPT. MAKE, MODEL, VIN NUMBER, YEAR MUST MATCH TITLE OR MSO.
DATE OF SALE:
MUST MATCH TITLE OR MSO
MILEAGE:
MUST MATCH TITLE OR MSO
SIGNATURES:
DEALER SELLING MUST SIGN AND PRINT THEIR NAMES
BUYER(S) MUST SIGN AND PRINT THEIR NAMES
ADDRESS:
OF SELLER AND BUYER
UCC FORM OR SECURITY AGREEMENT
UCC:
DEBTOR:
CUSTOMER NAME
SOCIAL SECURITY NUMBER
ADDRESS
SECURED PARTY:
LIEN HOLDERS NAME
FEDERAL ID NUMBER
ADDRESS
PROPERTY INFORMATION:
MAKE
MODEL
YEAR
BODY STYLE
VIN NUMBER
EACH PERSON ON THE TITLE WORK HAS TO BE LISTED ON THE UCC FORM ALSO. THIS MUST BE DATE STAMPED WHEN ENTERED INTO THE OFFICE. IF REJ. THE 1ST DATE STAMP MUST BE INT. AND DATE OF WHEN REJ. AND OFFICE #
CUSTOMERS NAME AND ADDRESS
YEAR
MAKE
MODEL
VIN NUMBER
BODY STYLE
CUSTOMERS MUST SIGN CONTRACT AND IT MUST BE DARK ENOUGH TO MICROFILM
RECONSTRUCTED VEHICLES:
AFFIDAVIT OF REPAIRS DONE TO THE VEHICLE
RECONSTRUCTED FORM SIGNED BY BUYERS AND SELLERS
PHYSICAL INSPECTION FROM LAW ENFORCEMENT
ALONG WITH THE ABOVE MENTIONED
ACTS OF DONATIONS:
ACT OF DONATION FORM:
MUST HAVE $ AMOUNT (VALUE) SIGNED AND PRINTED BY DONEE AND DONOR
RELATIONSHIP:
IF BLOOD RELATED NO WITNESS NEEDED
IF FRIENDS OR COUSINS- NEED TWO WITNESSES (SIGN & PRINT)
ALONG WITH VEH FORM AND TITLE.
DUPLICATE TITLE:
VEH FORM:
SIGNED TO THE LEFT IN THE BOX BY EACH PERSON ON TITLE
THIS ALSO HAS TO BE NOTARIZED.
IF THERE WAS A LIEN WE NEED A LIEN SATISFACTION LETTER
NOTARY:
ALL FORMS TO BE NOTARIZED MUST HAVE NOTARY SIGNATURE, PRINTED NAME AND
NOTARY ID NUMBER
NEED TO CHECK ALL VIN NUMBERS AND MILEAGE JUST LIKE OTHER PAPERWORK
MUST FOLLOW CORRECT CHAIN OF OWNERSHIP WITH DATES ALSO
THE VEH, BACK OF MSO, AND INVOICE:
MUST READ AS OWNER-THE LEASING CO
AND AS LESSEE-THE CUSTOMERS
THE AMOUNT OF SALE MUST BE ON THE INVOICE
MUST HAVE A LEASE EXEMPTION FORM (WITH LEASING NUMBERS ON IT)
MUST HAVE A POA WITH POA GIVEN TO THE LESSEE.